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COMMITTEES | Entertainment |
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Before you dive into the tasks for your committee, be sure to read the Great Ideas & Lessons Learned. After over 150 events we learned from our mistakes and are passing along the wisdom to you. Step 1: Venue Recon ~ Check out your event venue to find out the following: What does it look like? Do they have built-in speakers? Do their speakers cover the entire event space from valet to entrance, marketplace and fashion show? Will you need to rent additional speakers?
Step 2: Entertainment Ideas ~ Essential Programs, click on each below: Auction Here is a video of the entire 2013 Sarasota seated program, not including the auction portion of the event. It is an hour and fifteen minutes long so fast forward to just get an overview of how a well scripted and managed program looks. Step 3: Implementation ~ Once the program is decided, begin a plan for implementation. For example: Hire your DJ Hire your EmceeDecide on your Essential and Optional Program elements Pick out your music for each segment Put together a “Run of Show” Review scripts for the Speaking Program Hire you’re A/V company and review any Power Points or slide shows Walkie-talkies or head sets are useful to coordinate the action between the front and backstage. Discuss renting with your Venue Committee or with your A/V company. Step 4: Scheduling Schedule Rehearsals! Practice your Run of Show and your Speaking Program the week before the event Elect an assistant to keep you to your schedule on event day Step 5: Event Day Has your DJ arrived Has the A/V company arrived? Are the speakers in the right places? Has your assistant arrived? You’ll be following the action as it unfolds. Before everyone moves from the Marketplace to the stage area for the show, you’ll go backstage and work with the DJ. At this point, your designated assistants will move people from the Marketplace to the stage area. The assistant(s) will also make sure your “hoopla” group is ready to go. Step 6: Thank You Notes Send thank you notes to volunteers and anyone who donated time or equipment to your committee. Your charity will provide stationary.
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Best in Shoe sample e-Blast
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