COMMITTEES | Auctions

STEP 6: LOT DISPLAY

For the Lot Display Coordinator page, click here.

For Auction Display Templates, click here.

To view Silent Lots Display watch the video to the right.

STEP 7: LOT COPY AND BID SHEETS

Provide well-detailed lot descriptions in event programs. Many guests who intend to bid read these thoroughly before the auction begins. If the auctioneer forgets to mention a key component, or if the winning bidder thought the lot included something it didn’t, it will be in writing.

The value of the lot rises when the guests are reminded that a lot is a “once in a lifetime opportunity that is not open to the general public” and “cannot be duplicated.” This language is essential in describing the hospitality lots.

Begin the bidding at 50-60% of the lot’s value. Be sure to list the real value on the display.

For samples of Auction Lot Copy, click here. For a Sample Bid Sheet, click here.

STEP 8: THANK YOU NOTES

Don’t neglect to send out thank you notes to all of your donors! It means a lot to them and could make all the difference for next year’s donations.

For a sample auction donor thank you, click here.

Group: Once you have collected a lot of donated auction items, you’ll want to group things together. Which items go best in Key-to-the-Closet? What works together as good packages for the Silent Auction, etc.

Track: Again, don’t lose your lots! Continue organizing them in a spread sheet.

For a sample inventory spread sheet, click here.